Google Workspace for Education pricing and licensing

Google Workspace for Education's licensing requirements ensure the product is deployed in a manner that aligns with our terms of service. Key requirements are outlined in detail in this article, providing clarity on current and future policies governing the use of Google Workspace for Education. By adhering to these licensing requirements, educational institutions can maximize the benefits of Google Workspace for Education while ensuring compliance with established guidelines.

Pricing and licensing guidelines

• Education Standard and Education Plus licenses—Institutions purchasing Education Plus or Education Standard receive 1 staff license at no cost for every 4 paid student licenses. Both license types access the same functionality.
• Student enrollment verification letter—Student enrollment verification letters are required for all Education Standard and Education Plus orders. Your reseller will ask you to complete a letter at time of first purchase and might require one at renewal if your edition or subscription changes. You can access a template letter here.
• Minimum purchase thresholds—There is a 50 paid license minimum order quantity for Education Plus and Education Standard. There is no minimum order quantity for the Teaching and Learning Upgrade.
• Compare Flexible and Annual/Fixed-Term payment plans—You can choose between 2 payment plans for your Google Workspace for Education subscription.
  • Annual/Fixed-Term Plan
    You commit to purchasing the edition for a full year or multiple years. Your price depends on the number of user licenses you purchase. If your institution grows, you can purchase more licenses for the remainder of your subscription period and your price would be adjusted on a prorated basis. You can reduce licenses only when renewing your plan at the end of the contract period. If you cancel your subscription before the subscription renewal date, you’ll be charged for the remaining balance (commitment cancellation fee) of your contract. No refunds are issued if you cancel during your commitment term.
    Available for Education Plus, Education Standard, and Teaching and Learning Upgrade
  • Flexible Plan
    You’re billed monthly for each user account. You can add and remove user accounts at any time. You pay only for the accounts that you have during a month. You can cancel your subscription at any time without penalty.

    Available for Teaching and Learning Upgrade

• Multi-year contracts and discounts—Google offers automatic discounts for customers who contractually commit to a multi-year purchase (two years or more) of Education Plus. Multi-year contracts are not offered for the Teaching and Learning Upgrade or Education Standard.
• Assigning licenses—Google Workspace for Education paid editions are licensed on a per user basis. Student and staff licenses need to be assigned to individual users in the Google domain to enable functionality. You can visit the Provisioning Guide for more information and best practices for license assignment.
• Adding licenses during Annual plans—User licenses that you purchase after the initial commitment are prorated. Speak with your reseller to order any additional licenses.
• Auto Renewal—At the end of each subscription term, your Google Workspace for Education paid subscription will automatically renew for an additional 12 months. If you want to cancel your subscription or if you choose not to renew, you must notify Google or your reseller at least 15 days before the end of the then-current term, and any changes will take effect at the end of the then-current term.
• Canceling your subscription—If you cancel your subscription before the contract ends, you’re still responsible for the full value of your original commitment. Termination or non renewal under any section of our Terms of Service will not oblige Google to refund any fees.

FAQs

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Related topic

• Education editions FAQ